Gttr Personal Statement Too Many Lines In Hands

  1. I've finished my personal statement, and it's just under the character limit (3800), but it exceeds the 47 line limit.

    I don't want to cut it down any further - there's nothing else I can cut down, so should I just remove paragraphing in order to fit it into the limit?

  2. You can just try using some shorter words. Try and combine some of your paragraphs maybe? If you're desperate you can take out the line between each paragraph and mark each paragraph with a couple of spaces worth of indentation, but I really wouldn't advise that.
    (Original post by sarahpenguin)
    I've finished my personal statement, and it's just under the character limit (3800), but it exceeds the 47 line limit.

    I don't want to cut it down any further - there's nothing else I can cut down, so should I just remove paragraphing in order to fit it into the limit?

  3. Read my profile text for advice then significantly edit your PS, after realising that the line limit is the one to aim for, not the character limit. Keep the paragraph gaps.
    (Original post by sarahpenguin)
    I've finished my personal statement, and it's just under the character limit (3800), but it exceeds the 47 line limit.

    I don't want to cut it down any further - there's nothing else I can cut down, so should I just remove paragraphing in order to fit it into the limit?



Q: Will students still be able to self-report absence?

A: Yes, we have replicated the current functionality to enable students to report this through self-service. Any absences reported will automatically update the attendance record for that student.


Academic standing

Q: What does the Academic Standing Shown on My Advisees Screen mean?

A: An academic standing action code is a code attached to a student which indicates whether a student is “on track” towards their chosen qualification. The code is linked to the Term (academic year).

The academic standing column for Students who are term activated will be blank. However, for this academic Year 2011 - 2012 some students will display as 'In Review' These students need to be looked at by an adviser and have the academic standing code changed to an appropriate value. When this has been done, they will be Term Activated by the system.

Download the Academic Standing PDF Guide


Q: A student is seeing the wrong requirement rules (level 3 instead of level 2 etc). They may have had to repeat a year or had dropped out for a year.

A: When students are admitted to a Plan, they will be given an "Admit Term” and a "Requirement Term". Both values will normally be the actual year of admission (e.g. 2011 for new first year students). Admit term should not normally be changed unless a student starts at the beginning of new Program/Plan. This means that a student (progressing normally) starting year 3 in September 2011 will have started in September 2009. He or she will have a Requirement Term of 2009.

The intention is that the Academic Advisement rules only help students going forward and do not to check historical data. So, for example, students going into year 5 September 2011 will only see year 5 requirements. Students entering year 1 in 2011 will see requirements for all years.

The problem arises when a student “drops a year” and takes more than the normal number of years to get to his or her current stage. For example, a student starts year 1 of a 4 years Honours program in 2008 but for some reason repeats year 1. This student was in year 1 (again) in 2009, year 2 in 2010, so is due to enter year 3 in 2011. But, because the Academic Advisement rules have been written to expect 2008 starters to be entering year 4 in 2011, this student will (incorrectly) see only requirements for year 4. It is necessary to change the requirement Term of this student to 2009.

You may also wish to change the requirement term for students transferring from Honours to an Ordinary/Designated degree.

Download the Change Requirement Term PDF


Access to MyCampus

Q: How do I access MyCampus?

A: Access to MyCampus is via MyGlasgow, from the link in the footer of the main University of Glasgow website.
Login to My Glasgow -> MyCampus

Login to My Glasgow -> Business systems -> MyCampus


Q: Will MyCampus be accessible via mobile devices – particularly for students?

A: Yes


Q: Will there be off-campus access to MyCampus and, if so, how will confidentiality be managed?

A: MyCampus is a web-based system and therefore accessible anywhere you can get an internet connection. You will use your GUID and password to access the system and confidentiality will be managed through the same protocols and safeguards as now.


Q: Is MyCampus browser independent?

A: Yes. Oracle has fully documented a small number of known problems/anomolies with each browser and described the problem along with the workarounds or fixes.



Q: Will it be possible to view application histories and any previous queries?

A: Yes, the whole process, along with any communications and previous applications, will be viewable.


Q: Does the on line application process apply to PGR students?

A: Yes. The questions within the application process are auto-generated according to the type of application and/or answers previously given. In this way the PGR application will be tailored to the specific requirements of this form of study.


Q: When an applicant sets up account in order to complete and submit an application do they get an email confirming their login?

A: No, not at this stage, but they can retrieve/reset their password if required.


Q: How do referees submit references?

A: References will usually be uploaded by applicants at time of application or through Self Service.


Q: Does the applicant get an email/message to say their record has been updated and/or an offer made as the application is progressed?

A: They will receive hold for document/offer or reject notifications but not necessarily a communication every time their record is changed (e.g. sent for evaluation/section).

Q: The Certificate of Acceptance for Studies (CAS) may be issued within a period of time, not necessarily immediately – how is this handled?

A: The applicant will be informed that the CAS will be processed in line with required timescales.


Q: What happens if an applicant declines the offer? Is this followed up?

A: If they decline, then they will be directed to another screen which asks a couple of questions about their reasons for this decision.


Q: What information does the applicant get regarding how they register?

A: Once an applicant becomes Accept ‘A’, ‘Unconditional Firm’ (UF) through UCAS or ‘Unconditional Accept’ (UA) as a Direct Applicant they will receive a communication notifying them of this and informing them that they will receive further information on registration and enrolment due course. At the appropriate time they will then be notified that registration is open and advised on what to do.

Q: Will all reference numbers be captured?

A: Yes we will be able to record all relevant references, such as UCAS, CAS, ATAS, Visa numbers.


Q: How long does an application remain valid in the system if there are conditions against it?

A: Direct Applicants will be able to view outstanding conditions through Self Service and submit documents through the Student centre. UCAS and GTTR applicants do not have access to Student Self Service. Their offers are dealt with according to UCAS/GTTR Reject By Default guidelines.

Q: How will processes and applications work with agents?

A: Agents will continue to be able to use the On Line Application to submit applications on behalf of an applicant and specify that the application has been submitted by an agent.

Q: Can candidates select more than one program of study to apply for?

A: Not within one application – this would require multiple applications, which they can submit (each being generated according to individual program requirements). They can then view all applications and their status.


Q: When students defer, how are their records picked up?

A: Where this is permitted an applicant can defer for one admit term through Student Self Service.

Q: For some programs there are 2 entry points per year. Do candidates have choice at point of application?

A: Yes. But this means they can only apply once and will need to contact an administrator if they wish to change their point of entry.

Q: Where interviews and document checks are currently carried out, will this continue?

A: Yes, as required by individual Schools.



Q: What is ‘advisement’?

A: Advisement is concerned with identifying all the requirements (Program/Plan rules) that students must meet in order to qualify for their named award (e.g. BSc Hons, Mathematics; MA Hons, History). The requirements are in 2 parts:

  • First are the degree regulations linked to the award (‘Program’ in MyCampus terms) – B. Eng, MA, BSc, etc. – and are published in the University calendar;
  • Second are the courses and grades required for the specific, named Plan – Mathematics, History, etc.

In the professional degrees these parts may be similar. In general degrees the regulations set out the minimum requirements and the Plan is the top layer that details additional items – extra credits at certain levels, higher grades – all based on required or optional courses. These are all detailed in the Advisement report available to each student. Program rules, whilst not visible to users, are used by MyCampus to guide students in their curriculum choice for the next session, ensuring they have a valid and complete Plan.

The other use of Advisement rules is in determining student progress. At the end of each academic year students will be assessed against the rules for their Plan to determine whether they have satisfied all requirements and are therefore eligible to progress to the next year or to graduate. If they haven’t then they may need to discuss their curriculum and future options with their adviser or be referred to a Progress Committee.


Q: When building the advisement rules can multiple plans be created at once if the rules are the same?

A: Yes, templates can be used to do this. Members of the training team will advise on how to do this.


Q: Will advisement rules be automatically uploaded from PIP?

A: Whilst there will be an interface with PIP this will not contain all the information required for advisement rules in MyCampus, so these will have to be created separately.



Q: Does the system record how many students are assigned to each Adviser?

A: Yes, on the Adviser screen there is a figure showing the total number of advisees across all courses.


Q: Is it only academic staff who can be advisers?

A: Colleges will determine their own protocols and arrangements for who will be an adviser. Within MyCampus both academic and administrative staff can be designated ‘advisers’.



Also see ‘Grading’ below

Q: What types of results will be entered? Will this be a grade or %?

A: MyCampus will support both Schedule A and Schedule B grades (and will prevent Schedule A grades from being entered against Schedule B courses and vice versa).


Q: Will students be able to see when coursework is due for submission?

A: Staff may record hand-in dates in system (although this is not mandatory) which will then be used to trigger reminders to students.


Q: How will MyCampus calculate the Final Award?

A: All Final Award calculations will have to be done outside of MyCampus due to their complexity. Data and reports drawn from Campus will be used. The results, once calculated will then be uploaded into MyCampus.


Q: What information will students be able to see when results are subject to final ratification?

A: The process will be the same as the current: final results will only be published after exam boards. Other grades (for individual course components) will be published as they are marked. The communications (on-screen and other) will need to make clear that results are subject to ratification by exam boards.

Q: How will MyCampus support the production of materials for use by Exam Boards and what reports will be available to support these requirements?

A: Reports for Exam Boards will be produced from MyCampus. The SLSD lead on reporting is gathering the report requirements to ensure development and delivery in line with business need.


Q: The production of materials for use by Exam Boards is currently heavily reliant on local systems plus some information from Websurf. How will MyCampus support this and what reports will be available to support these requirements?

A: Reports for Exam Boards will be produced from MyCampus. The SLP lead on reporting is gathering the report requirements to ensure development and delivery in line with business need.


Q: If there is a change at exam board (e.g. mitigating circumstances) can the result be changed in MyCampus (with appropriate levels of security) and a history of changes maintained?

A: Yes.


Associated Colleges

Q: Assuming that students studying at associated colleges (such as Glasgow School of Art and Scottish Agricultural College) will have a record in MyCampus in order to generate an Emplid, is the intention to enable the associated college to upload data directly to MyCampus (e.g. for results)? Or will the colleges be expected to produce this information in a specified format (using Excel?) and then UoG staff will upload?

A: We have built interfaces to replicate the previous arrangements for obtaining information from the Associated Colleges.



Q: Will attendance rosters be generated for every class?

A: Yes, MyCampus will automatically generate them, although use of these is not mandatory.


Q: Can attendance reports be generated for individual students as opposed to classes?

A: Yes, one of the system views is ‘attendance by student’ which will show all the relevant attendance rosters for the defined period and any absences. A report on this will calculate the % attendance.


Q: How will attendance information be used, along with any supporting evidence, especially to meet UKBA requirements?

A: One of the key changes which MyCampus will bring about is that all information on matters such as attendance will be held in one central system, making it easily accessible for a range of purposes/audiences. The reporting and/or evidence requirements for UKBA (and other external agencies) will, therefore, be supported by the new system.


Q: How will attendance be recorded in MyCampus?

A: The default setting in MyCampus is ‘full attendance’. Staff will then update class rosters where a student has not attended. This information may be directly keyed into the system by the person leading the class or may be recorded on a hard copy of the class roster and then keyed into the system. Alternatively, those Schools who are using bar code scanning to capture attendance data will continue to do so, uploading the spreadsheet generated by the bar code software to MyCampus to update the student record.


Q: The early warning system is about being alerted to those having difficulties or at risk. In future are advisers being expected to monitor attendance?

A: No, MyCampus will support a range of activities and will enable advisers (or others) to easily obtain information about a student’s attendance. There has been no change to what is expected of advisers re: attendance.


Q: Is there a facility for staff to use the student record to capture notes following a meeting?

A: Yes 'My Advising Notes', but this functionality is not currently being used.

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